Calendar Scheduling System, ADMIN-2018-04-LB

Description

Update: May 15, 2018
Intent to Award

Update: May 3, 2018
Technical Scores

Update: April 30, 2018
Notice of Public Opening

Update: April 4, 2018
Addendum 1 - Proposal Due Date change to April 13, 2018

Update: March 26, 2018
Questions and Answers

The Judicial Council of California (JCC), chaired by the Chief Justice of California, is the chief policy making agency of the California judicial branch. The California Constitution directs the JCC to improve the administration of justice by surveying judicial business, recommending improvements to the courts, and making recommendations annually to the Governor and the Legislature. The JCC also adopts rules for court administration, practice, and procedure, and performs other functions prescribed by law.

As an internal services organization within the JCC, the Conference Center & Reception Services Unit (located within the office of Conference & Print Production) is tasked with coordinating the operation of on-site conferences and events held in dedicated conference centers in San Francisco and Sacramento. Within the two (2) conference centers there are thirty (30) unique rooms covering 20,000 square feet, which accommodate approximately 1,800 meetings annually.

The Conference Center & Reception Services Unit is seeking proposals from qualified bidders to provide a cloud-based conference and room calendar scheduling system.

Questions regarding this RFP must be directed to solicitations@jud.ca.gov and must be received no later than 2:00 p.m Pacific Time, March 21, 2018.

Proposals must be received no later than 2:00 p.m Pacific Time, April 13, 2018. Hard copy proposals are required for this RFP and must be delivered to:

Judicial Council of California
Branch Accounting and Procurement | Administrative Division
Attn: Lenore Fraga-Roberts, RFP-ADMIN-2018-04-LB
455 Golden Gate Avenue, 6th Floor
San Francisco, CA 94102-3688

Further details regarding the solicitation are set forth in RFP Number: ADMIN-2018-04-LB and related documents are provided below.

Request for Proposal

Attachment 1 – Admin Rules Governing RFPs (IT Services)

Attachment 2 – Judicial Council Services Agreement, (Terms and Conditions)

Attachment 3 – Proposer’s Acceptance of Terms and Conditions

Attachment 4 – General Certifications Form

Attachment 5 – Small Business Declaration

Attachment 6 – Payee Data Record Form

Attachment 7 - Reference Form