Request for Proposal

Language Access Services in the California Courts, RFP# COS-ODP-201604-PSK

  • Status
    Archived
  • Archived
    2016

Description

Update: June 14, 2016
Notice of Intent to Award

Update: May 6, 2016
Questions and Answers
Attachment 6 (Updated to a Fillable Form)

The Judicial Council seeks the services of an entity with expertise to assist the implementation of the Language Access Plan (“LAP”) recommendations.

Preferred expertise in the following areas includes:

  • Principles and practices of language access, including but not limited to interpretation and translation.
  • Laws (including statutory and case law) related to language access in the California Superior Courts, as well as California Rules of Court.
    Standards of Judicial Administration, and Judicial Council Forms related to language access.
  • Budgeting and financial forecasting to help estimate the anticipated costs of implementing the various LAP recommendations at both
    the court and statewide level.
  • Education and training for court staff, judicial officers, justice partners, community organizations, and court interpreters, including familiarity
    with educational videos and other educational tools designed to assist court staff or LEP court users.
  • Research and writing for court-related audiences.
  • Court interpreting principles and how court interpretation services are organized in the California Superior Courts.
  • Tools for qualitative and quantitative data collection, including surveys.
  • Translation services including protocols for translated materials and signage.
  • Planning and conducting community meetings with stakeholders.
  • Preparation of communication materials and other language access tools to assist the courts.
  • Systems to help statewide monitoring of the implementation of the LAP.
  • Methods to evaluate program effectiveness and the quality of language access services.
  • Interpreter skill assessment and discipline procedures.
  • Strategies for recruitment of qualified bilingual staff and court interpreters, and recommendations regarding strategies to ensure efficient
    court interpreter assignment; and
  • Ensuring web and courthouse accessibility for LEP court users, including signage and wayfinding strategies.

The funding available for this project includes a range of $138,000.00 to $246,000.00.
Questions should be directed to solicitations@jud.ca.gov and must be received by no later than 3:00 pm Pacific Time, May 2, 2016.

Proposals must be received by no later than 3:00 pm Pacific Time, May 13, 2016.

Hard copy proposals must be delivered to:

Judicial Council of California
Attn: Nadine McFadden - RFP# COS-ODP-201604-PSK
455 Golden Gate Avenue, 6th Floor
San Francisco, CA 94102

Further details regarding the solicitation are set forth in the RFP and related documents provided, below:

RFP

Attachment 1 - Administrative Rules Governing RFPs (IT Goods and Services)

Attachment 2 - Judicial Council Standard Terms and Conditions

Attachment 3 - Proposer’s Acceptance of Contract Terms and Conditions

Attachment 4 - General Certifications

Attachment 5 - Small Business Declaration

Attachment 6 - Payee Data Record Form (Updated to a Fillable Form May 5, 2016)

Attachment 7 - Language Access Project Requirements Answer Form

Attachment 8 - Strategic Plan for Language Access in the California Courts

Attachment 9 - DVBE Declaration

Attachment 10 - Bidder Declaration

Attachment 11 - Cost Breakdown

Attachments

Disclaimer

The Judicial Council, as a public entity, prohibits direct contact with any Council personnel during the solicitation process in order to maintain fairness and equality to all proposers. Proposers are specifically directed NOT to contact any judicial branch entity personnel or consultants for meetings, conferences, or discussions that are related to the solicitation at any time between release of the solicitation and any award and execution of a contract. Unauthorized contact with any judicial branch entity personnel or consultants may be cause for rejection of the Proposer’s proposal.