Registration Software For Conference and Registration Services, RFP# CJER92013-LV | Request for Proposal

Status

Archived
Archived

2013

Description

Update: December 23, 2013

Publication of Scores for Cost Evaluation Results

PossiblePoints	Criterion	Certain	Cvent	US eDirect	Starcite
30%	Cost	0	16	30	8
Total Cost Points (30 Possible)	0	16	30	8

Update: December 9, 2013

Publication of Scores for Non Price Subject Areas of Proposal:

Possible Points	Criterion	Certain	Cvent	US eDirect	Starcite
10%	Positive Business Reference	5	10	1	0
10%	Experience with Similar Clients (such as state or government organizations)	4.5	10	1	0
30%	Ability to provide technical features listed (scalability, reports requested, and security protocols) as well as any additional technical features not listed	17	30	3	17.5
20%	System-intuitiveness, ease of use (would need product demonstration in person or through WebEx)	13	20	0	7.5
Total Non Cost Points (70 possible)	39.5	70	5	25

For current key dates and events, please see below:

EVENT	DATE
RFP issued:	Friday, Sept 20, 2013
Deadline for questions to Solicitations Mailbox at solicitations@jud.ca.gov	End of Day Friday, September 27, 2013
Submit request to participate in Conference Call at solicitations@jud.ca.gov	Monday, October 7, 2013 1:00 p.m.
Pre-proposal Conference Call	Tuesday, October 8, 2013 2:00 p.m.
Deadline for questions from Pre-proposal Conference Call	Friday, October 11, 2013 2:00 p.m.
Questions and answers posted	Tuesday, October15, 2013
Latest date and time proposal may be submitted	Tuesday, October 22, 2013 4:00 p.m. PST
Anticipated interview dates (estimate only)	Week of October 28, 2013
Evaluation of proposals (estimate only)	Week of November 18, 2013
Cost Portion of Proposals Public opening at the following: Administrative Office of the Courts 455 Golden Gate Avenue, 6th Floor #6321 San Francisco, CA	Thursday, December 12, 2013 Starting Time: 1:30 p.m.
Notice of Intent to Award (estimate only)	Week of December 16, 2013
Negotiations and execution of contract (estimate only)	Week of January 6, 2014
Contract start date (estimate only)	January 20, 2014

The Judicial Council of California, Administrative Office of the Courts seeks proposals from online registration software providers to submit their qualifications for an off the shelf registration software product configurable by the user to enable full product functionality and ensure timely, cost effective and efficient event registration service to be used by program attendees.

Questions regarding this RFP should be directed to Solicitations@jud.ca.gov by Friday, September 27, 2013 end of day.

Proposals must be received by October 22, 2013 no later than 4:00 P.M. Pacific Time.

Hard copy proposals must be delivered to:

Judicial Council of California
Administrative Office of the Courts
Attn: Nadine McFadden, RFP: CJER92013-LV
455 Golden Gate Avenue, 6th Floor
San Francisco, CA 94102-3688
Further details regarding the solicitation and program requirements are set forth in the RFP No. CJER92013-LV and related documents below:

Request for Proposal RFP# CJER92013-LV (Revision 1)

Attachment 1: Administrative Rules Governing RFPs

Attachment 2: Terms and Conditions

Attachment 3: Proposer’s Acceptance of Terms and Conditions

Attachment 4: Vendor Payee Data Record Form

Questions and Answers

Notice of Intent to Award

Notice of Award

Attachments

Disclaimer

The Judicial Council, as a public entity, prohibits direct contact with any Council personnel during the solicitation process in order to maintain fairness and equality to all proposers. Proposers are specifically directed NOT to contact any judicial branch entity personnel or consultants for meetings, conferences, or discussions that are related to the solicitation at any time between release of the solicitation and any award and execution of a contract. Unauthorized contact with any judicial branch entity personnel or consultants may be cause for rejection of the Proposer’s proposal.