Request for Proposal

Consultation Services for Electronic Security Systems Evaluations

  • Status
    Archived
  • Archived
    2023
  • ID#
    RFP-FS-2022-12-KO

Description

Update: May 10, 2023

Update: April 21, 2023

Update: April 14, 2023

Update: Thursday March 30, 2023

Zero Proposer questions were submitted to Solicitations@jud.ca.gov by the due date and time on Wednesday, March 29, 2023, by 3:00 PM; therefore, there will not be a posting of Questions and Answers on Friday, April 7, 2023, as noted in the Timeline for this RFP.

RFP#: RFP-FS-2022-12-KO
RFP Title: Consultation Services for Electronic Security Systems Evaluations

The Judicial Council of California, Facilities Services Office seeks the services of Consultation Services for Electronic Security Systems Evaluations to provide expertise in complex electronic security systems to provide consultation services necessary to evaluate the condition of and provide recommendations and options for refreshment or replacement of electronic security systems in court facilities throughout California. The responsible party shall be licensed to do business in California. All work shall be performed under and approved by an established, qualified, and experienced representative firm. Firm team shall be comprised of staff familiar with electronic security systems, including but not limited to, security video, electronic access control, intercom, and wireless duress alarm systems. Firm shall be familiar with the integration of the security systems described above. The purpose of this RFP is to gather information and will not result in any award(s) for design, installation or refreshing of the systems being evaluated.

The Judicial Council anticipates three (3) Master Agreements will be issued to well-qualified Consultants under this RFP.

A Pre-Proposal Conference will be held via Teams virtual meeting platform on Friday, March 24, 2023, at 10:00 AM Pacific Time.

Meeting ID: 243 737 855 339
Participant Code: By8nqB
Meeting link: https://teams.microsoft.com/l/meetup-join/19%3ameeting_MzgyMjU0NmQtOTE2Ny00ODgyLWJjZmQtNWFmNWIyZWE1NWIw%40thread.v2/0?context=%7b%22Tid%22%3a%2210cfa08a-5b17-4e8f-a245-139062e839dc%22%2c%22Oid%22%3a%22327441a2-9bd4-4248-bf22-9bc34b97856e%22%7d

Questions regarding the RFP should be submitted in writing to the Judicial Council via Solicitations@jud.ca.gov no later than 3:00 PM, Pacific Time on Wednesday March 29, 2023.

Proposals must be received no later than 2:00 PM, Pacific Time on Thursday April 13, 2023.

Only electronic proposals will be accepted. For electronic submission of proposals, email your proposal no more than three (3) days in advance of the proposal due date to the following email addresses:

Email Non-Cost Portion Proposal to: rfp-fs-2022-12-ko-technical@jud.ca.gov
Email Cost Portion Proposal to: rfp-fs-2022-12-ko-cost@jud.ca.gov

Further details regarding this solicitation and work requirements are set forth in the RFP and the related documents listed below. All Attachments and Appendixes are posted to the RFP webpage as separate documents:

Request for Proposal

Attachments
A. ADMINISTRATIVE RULES GOVERNING REQUESTS FOR PROPOSALS
B. CONSULTANT’S ACCEPTANCE OF TERMS AND CONDITIONS
C. GENERAL CERTIFICATIONS FORM
D. DARFUR CONTRACTING ACT CERTIFICATION
E. PAYEE DATA RECORD (STD 204)
F. SUPPLEMENTAL PAYEE DATA RECORD (STD 205)
G. IRAN CONTRACTING ACT CERTIFICATION
H. BIDDER’S DECLARATION
I. DVBE DECLARATION
J. FORM FOR SUBMISSION OF QUESTIONS FORM
K. UNRUH CIVIL RIGHTS ACT AND CALIFORNIA FEHA CERTIFICATION
L. SMALL BUSINESS DECLARATIONCERTIFICATION
M. JUDICIAL COUNCIL STANDARD TERMS AND CONDITIONS (MASTER AGREEMENT)
N. COST PROPOSAL FORM

Appendixes
Appendix A – Statement of Work
Appendix B – Pricing and Payment
Appendix C – General Terms and Conditions
Appendix D – Defined Terms
Appendix E – Judicial Council’s Travel and Expense Reimbursement Guidelines
Appendix F – Services Request Form
Appendix G – Security Systems Evaluation Report Deliverables- Evaluation Report (Sample Deliverable)
Appendix H – Acceptance and Sign-Off Form
Appendix I – Internal Background Check Policy

Links
PAYEE DATA RECORD FORM (STD 204)
(https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf)

PAYEE DATA RECORD SUPPLEMENT (STD 205)
(https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std205.pdf)

NOTE: The Judicial Council, as a public entity, prohibits direct contact with any Council personnel during the solicitation process in order to maintain fairness and equality to all proposers. Proposers are specifically directed NOT to contact any judicial branch entity personnel or consultants for meetings, conferences, or discussions that are related to the solicitation at any time between release of the solicitation and any award and execution of a contract. Unauthorized contact with any judicial branch entity personnel or consultants may be cause for rejection of the Proposer’s proposal.

Attachments

Disclaimer

The Judicial Council, as a public entity, prohibits direct contact with any Council personnel during the solicitation process in order to maintain fairness and equality to all proposers. Proposers are specifically directed NOT to contact any judicial branch entity personnel or consultants for meetings, conferences, or discussions that are related to the solicitation at any time between release of the solicitation and any award and execution of a contract. Unauthorized contact with any judicial branch entity personnel or consultants may be cause for rejection of the Proposer’s proposal.